How accurate is document extraction, really?

Accurate enough to be useful, not accurate enough to run unsupervised - and any supplier who tells you otherwise is overselling. Every system we build has a confidence threshold and a human review queue. Anything the model is unsure about goes to a person. The saving is that a person reviews rather than retypes.

Do we have to change our practice software?

No. Almost every engagement sits alongside existing systems and pushes clean data into them. If your software has an API we integrate directly; if it does not, there are still workable routes. We check this in the audit before quoting.

What happens to the automations if we stop working with you?

They keep running, and everything is in your accounts. The code, the infrastructure and the model configuration are yours, documented, and handed over. The monthly fee covers tuning and monitoring, not access to your own system.

Can we fund any of this through a grant?

Possibly part of it. The Grow Digital Voucher (50%, up to €5,000) funds off-the-shelf software new to your business plus configuration and training - but explicitly not bespoke development, and you must have completed a LEO Digital for Business project in the last two years. We will tell you honestly which parts of a proposal could qualify and which cannot. See the Ireland page for detail.

We are five people. Is this over-engineered for us?

Sometimes, and we will say so. A five-person practice usually gets more from one well-chosen automation and a better website than from a platform. The free audit is where that gets decided, and a recommendation to spend less is a perfectly normal outcome.

← Studio N for Ireland

Accountancy & legal practices

Your practice does not have a technology problem. It has a paperwork problem.

Client documents arrive by email, post and WhatsApp. Someone re-keys them. Someone chases the missing ones. Someone builds the engagement letter from a template that lives on a shared drive. All three of those are now genuinely automatable, and the payback is measured in weeks.

Get a free process audit See pricing

GDPR-first - your client data never leaves the EU Dublin hours - 2-hour difference, not 8 DPA + SCCs - signed at contract stage

Where the hours go

In most small Irish practices, the same four jobs eat the week.

Re-keying documents

Invoices, receipts, bank statements and forms arriving in eleven different formats, retyped into your practice software by someone billable. This is the single highest-volume manual task in a small practice and the easiest to remove.

Chasing clients for paperwork

The deadline is fixed, the client is not. Manual reminder emails, manual tracking of who has sent what, and a spreadsheet nobody trusts.

New client onboarding

AML and identity checks, engagement letters, data collection, setting the client up across three systems. Two or three hours of partner or manager time per client, repeated every time.

Answering the same questions

“When is my return due?” “What do you need from me?” “Have you got my receipts?” Asked constantly, answered manually, never written down anywhere clients can find.

None of this requires a change of practice software. Every automation below sits alongside what you already use.

What we build

Four systems, in the order most practices should buy them.

1 · Document Triage & Extraction

Client sends a folder, an email or a photo. The system identifies the document type, extracts the fields, validates them against your rules, flags anything that looks wrong for human review, and pushes the clean data into your practice system. Start with one document type, expand from there.

€2,600 ~~€6,500~~ + €450/mo
2 · Client Intake Automation

A single onboarding link. Collects details, runs identity and document checks, chases what is missing on its own schedule, creates the CRM record, and drafts the engagement letter for your signature. Turns a two-hour job into a ten-minute review.

€2,200 ~~€5,500~~ + €400/mo
3 · Internal Knowledge Assistant

Your procedures, precedents, filing rules and internal notes made searchable in plain English, so a junior can answer a question without interrupting a partner. Answers cite the source document, so nothing is taken on trust.

€3,600-€8,000 ~~€9,000-€20,000~~
4 · Practice website that reflects your fees

Most Irish practice websites were built once and never touched. A clear services structure, real people, an enquiry path that qualifies before it reaches you, and content that ranks for what you actually want to be hired for.

€1,560 ~~€3,900~~ niche template from €1,160

We would normally recommend starting with one document type in one workflow rather than automating everything at once. It proves the accuracy before you commit, and it gets a number on the board inside a month.

The part that matters most in your sector

Client confidentiality, handled architecturally rather than contractually.

You hold financial and legal data for Irish clients, and you are accountable for it. A supplier based outside the EU is a legitimate question to raise - so here is how we remove it rather than argue about it.

Your client data does not come to Ukraine. Production data stays in EU-hosted infrastructure - Dublin, Frankfurt or Paris, your choice
Development runs on pseudonymised or synthetic data. Real records are not used to build or test
Where live access is unavoidable, it happens by remote session with no local copies, under logged and time-limited access
Encryption in transit and at rest, with keys held in the EU
An Article 28 DPA with EU Standard Contractual Clauses (Decision 2021/914, Module Two) signed before work begins
A written transfer impact assessment your DPO or compliance adviser can review

Ukraine does not have an EU adequacy decision. We say so directly, because your compliance adviser will find out in five minutes and it is better coming from us with the mitigation already built.

How engagements are priced

Fixed price, quoted after a call, in euro.

Start small

One document type, one workflow. Proves accuracy on your real paperwork before you commit to more.

€2,600 ~~€6,500~~ + €450/month

Practice package

Document triage plus client intake automation, integrated with each other and with your practice system.

€4,400 ~~€11,000~~ + €700/month

Full rebuild

New practice website, document triage, client intake, and six months as your monthly partner.

from €7,400 ~~€18,500~~

50% to start, 50% on delivery. No VAT charged - reverse charge applies and is cash-neutral if you are fully deductible. Scope changes go through a written change order, always.

Questions

What practice principals ask.

How accurate is document extraction, really?

Accurate enough to be useful, not accurate enough to run unsupervised - and any supplier who tells you otherwise is overselling. Every system we build has a confidence threshold and a human review queue. Anything the model is unsure about goes to a person. The saving is that a person reviews rather than retypes.
Do we have to change our practice software?

No. Almost every engagement sits alongside existing systems and pushes clean data into them. If your software has an API we integrate directly; if it does not, there are still workable routes. We check this in the audit before quoting.
What happens to the automations if we stop working with you?

They keep running, and everything is in your accounts. The code, the infrastructure and the model configuration are yours, documented, and handed over. The monthly fee covers tuning and monitoring, not access to your own system.
Can we fund any of this through a grant?

Possibly part of it. The Grow Digital Voucher (50%, up to €5,000) funds off-the-shelf software new to your business plus configuration and training - but explicitly not bespoke development, and you must have completed a LEO Digital for Business project in the last two years. We will tell you honestly which parts of a proposal could qualify and which cannot. See the Ireland page for detail.
We are five people. Is this over-engineered for us?

Sometimes, and we will say so. A five-person practice usually gets more from one well-chosen automation and a better website than from a platform. The free audit is where that gets decided, and a recommendation to spend less is a perfectly normal outcome.

Find out what your manual paperwork actually costs per month.

Free audit: we look at your website, your intake path and one document workflow, then send a short video and a two-page summary with hours and euro attached. No obligation.

Get the free audit Email hello@studio-n.work